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Microsoft Dataverse vs Dataverse for Teams

In this article, we will explain the main differences between Microsoft Dataverse vs Dataverse for Teams. Also, we’ll explore the Dataverse for Teams as a relational data storage that delivers a built-in, low-code data platform that makes it simple to create and deploy apps.

Note: Microsoft Dataverse for Teams is a free edition of Dataverse with some limitations. It allows only the creation of internal apps in Teams.

Data is at the core of everything a company does now, and it fuels the insights that can help it decide what it should do in the future.

So let’s know the centralized data service “the Dataverse” in the Power Platform and perfrom a comparison between Dataverse vs Dataverse for teams.

Microsoft Dataverse

Dataverse Icon
  • Microsoft Dataverse is a cloud-based storage space in the platform that you can use to begin designing your data structures.
  • Dataverse is designed to operate with any type of data and includes all of the key data technologies that your company need, including relational, non-relational, file, image, search, and data lakes.
  • Dataverse allows you to store and manage data that is used by business applications in a safe manner.
  • Role-based security is used by Dataverse to group together a set of privileges. Users can be assigned to these security responsibilities directly, or they can be assigned to Dataverse teams and business units.
  • To generate, modify, and interact with data, Dataverse contains a collection of visual designers. This makes it simple to quickly define your company’s tables, connections, business rules, forms, and workflows.
  • The Data is saved in a set of tables in Microsoft Dataverse.
  • Dataverse comes with a number of standard tables, that you have to be familiar with to use if they meet your business needs. They will work as you expect in your environment without additional effort.
  • If the standard tables didn’t meet your business need, you can create your own custom tables.
Dataverse vs Dataverse for Teams
Microsoft Dataverse

For more details, you can check out the Microsoft Dataverse article.


Dataverse for Teams

icons8 microsoft teams 2019 48 | Power Platform Geeks
  • Microsoft Data verse for Teams is a relational data storage that delivers a built-in, low-code data platform that makes it simple to create and deploy apps.
  • Dataverse for Teams provides a targeted collection of features for creating applications, Flows, and more inside the Teams.
  • The Data verse for Teams environment is used to store, manage, and share data, applications, and flows that are specific to a team.
  • Each team has its own environment, and all data, applications, bots, and flows developed with the Power Apps app inside that team are accessible through the Dataverse for Teams database of that team.
  • Each team has its own dataverse.
  • If the team is deleted, the Data verse for Teams environment that was created will also be deleted.
  • Most of the standard tables that are provided with a Dataverse environment won’t be present as part of Dataverse for Teams.
  • Teams owners can manage team membership and settings in the team, and they have full access to the Dataverse for Teams environment’s apps, resources, and data.
  • Teams members can view the Dataverse for the Teams environment’s resources, run all apps and resources, and create/ update their own resources. They have full access to all the data.
  • Teams can invite guests to access the apps, bots, flows, and data in the Dataverse for Teams database within their team. They can view and run all the resources in the team. By default, guests have full access to the records they create and don’t have access to other users’ records.
  • You can’t share a record with another user or team.
  • You will find the Dataverse for Teams environment in the Power Platform admin center.

Microsoft Dataverse for Teams is free. You don’t have to buy an additional subscription to use it.

What are the required subscriptions that allow you to use Microsoft Dataverse for Teams for free?

Subscriptions that allows you to use Microsoft Dataverse for Teams for free:

  • Office 365 E1, E3, E5, F3
  • Microsoft 365 Business Basic, Standard, Premium
  • Microsoft 365 F3, E3, E5
  • Office 365 A3 for Faculty, A3 for Students, A5 for Faculty, A5 for Students

The Dataverse for Teams environment name is the same as the team name.

Dataverse for teams environment
Dataverse for teams environment

Dataverse for Teams environments won’t be allowed to change types until the upgrade operation has been carried out on the environment.


Dataverse vs Dataverse for Teams

The data in both Dataverse for Teams and Dataverse is stored within an environment. but Data verse for Teams creates a single environment for each team in Teams, so each team has its own Dataverse that they used to create apps, chatbots flows, and so on.

Here are the key features and differences between Microsoft Dataverse and Microsoft Dataverse for Teams.

Dataverse
| Power Platform Geeks
Data verse for Teams
icons8 microsoft teams 2019 48 | Power Platform Geeks
Types of data Relational, File, Image, Lake, Log, Dataverse Search
Virtual tables
Relational, File, or Image
Common Data Model Full support User table only
Capacity No specified limit on rows.

No specified limit of files or images.

2,000 API requests per day with the option of capacity add-ons.
Up to 1M rows

A small number of files or images

2000 API calls per day per user
Security Several standard security roles and custom roles can also be created. such as roles, business units, auditing, CMK, hierarchical/field-Level security, and so on Owner, Member, Guest roles

Share app with Azure AD group
Clients Teams, Power Apps, Power Apps portals, Dynamics 365, custom code Teams
Guest limitations Must be in Azure AD using Azure B2B Can’t make, install, or edit apps
Mobile offline Yes No
Managed data lake Yes No
API access Yes No
Plug-ins Yes No

Power Apps component framework
Yes No
Paginated reports (SQL Server Reporting Services) Yes No
Environments Unlimited 1 per Team
Maximum size
4 TB or more
1 million rows or 2 GB
Upgrade to Dataverse
N/A Yes
Record sharing
Yes No
Power Automate Yes Yes
Azure Synapse Link for Dataverse Yes No
SQL Server Management Studio Yes No
Events to Azure Event Hubs
and
Events to Azure Service Bus
Yes No

Conclusion

In this article, we focus on two of the most popular data technologies used in Microsoft Power Platform, Microsoft Dataverse for Teams, and Microsoft Dataverse. Teams can use Dataverse. Within Dataverse for Teams, tables allow you to create, populate, and query data. Tables represent several types of important entities in an organization.

You can upgrade your Microsoft Dataverse for Teams to premium Microsoft Dataverse and get access to all premium features.

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Heba Kamal

Power Platform Consultant and Founder of Power Platform Geeks